How to Manage Your Office During This Coronavirus Pandemic

Office space

Coronavirus has significantly affected virtually all types of businesses around the world.
However, businesses are gradually opening up operations as the government takes
measures to further relax the lockdown, especially in Nigeria.
The general concern is on preventing the spread of the coronavirus disease. With more
people returning to the office environment, business owners, office administrators and
managers need to adopt a proactive approach to ensure that human lives are protected.
One key question on the lips of Managers is, “How do I manage my office during this
coronavirus pandemic?” The answer to this question is not a straight jacket but drawing
on our years of experience in coworking space, we have put together a set of tips you
might want to consider.

1. Audit your current office environment: before we opened our office and
coworking space after the lockdown, we did a comprehensive risk audit of our work
office and coworking space. We examined our current office design, mode of work and
interrelationship among job roles etc. which gave us a good insight to implement the
best safety plan to mitigate the risk of office infection.

2. Assess the pulse of your staff and clients: in a pandemic situation such as this,
every business wants to keep staff productivity and staff patronage at an optimal level
while minimising risk. To do this, you need to understand the psychology of your
clients; it is not out of place to know their concerns and consider that in enhancing your
office administration in such a way that staff and clients feel safe to work.

3. Develop a safe business or safe office strategy: your safe office strategy should
include a set of policy and plans that should be put in place to mitigate the risk of
coronavirus infection in the office. This should include the use of personal protective
equipment such as nose masks, hand sanitizers, etc. and designing the workflow in a
way that it does not violate social distancing rules.

4. Communicate, carry everyone along: it is not enough to have policies,
strategies and plans unless people are carried along. This means that every staff from
the entry-level to the top managerial level must be properly informed and should be
made to understand why compliance is very important to keep a safe office
environment.

5. Follow through with implementation: proactiveness is a priced business
commodity and when it comes to managing the office, office managers or officers need
to be proactive in implementing safety plans. It is not enough to have good plans on
paper when they cannot be implemented to the later.

6. Monitor, Evaluate and Improve: during the implementation of safe office
strategies, office managers must be observant to monitor performance and evaluate
outcomes to make room for improvement. This also includes monitoring government
policy directives and external trends to ensure compliance.
These represent some of the approaches that Box Office Hub has had to implement to
ensure that her coworking spaces and offices are safe. It is imperative for you to
implement plans that are workable to minimise the risk of failures and to do this, you
need to consider the nature of your organisation during the problem definition and
planning stage.

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